UCL DEPARTMENT OF GEOGRAPHY
PRIVACY NOTICE FOR PARTICIPANTS IN THE "PHOTOS AND MOOD" STUDY
The Intelligent Social Systems Lab, part of the UCL Department of Geography ("we" "us", or "our") respects your privacy
and is committed to protecting your personal data.
Please read this Privacy Notice carefully - it describes why and how we collect and use personal data and provides
information about your rights. It applies to personal data provided to us, both by individuals themselves or by third
parties and supplements the following wider UCL privacy notice(s):
We keep this Privacy Notice under regular review. It was last updated on 01 August 2018.
2. About us
The Intelligent Social Systems Lab is part of the Department of Geography at University College London (UCL).
UCL, a company incorporated by Royal Charter (number RC 000631), is the entity that determines how and why your personal
data is processed. This means that UCL is the "controller" of your personal data for the purposes of data protection
3. Personal data that we collect about you
Personal data, or personal information, means any information about an individual from which that person can be
identified. It does not include data where the identity has been removed (anonymous data).
We collect, use, store and transfer different kinds of personal data about you, as part of this research project. This
We do not store any special category data about you (this usually includes details about your race or ethnicity,
religious or philosophical beliefs, sexual orientation, political opinions, trade union membership, information about
your health etc.);
- Your age and gender;
- Your mood questionnaire responses: stress, activeness, and happiness levels, the journal entries you submit;
location when completing the questionnaires; the pictures you submit with the questionnaires and at the
beginning of the
- Results of your personality questionnaire;
- Location and activity information;
- Information about your application usage;
- Battery status and WiFi connectivity;
- Your email address, in case you decide to enter the prize draw.
4. How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the
Where the processing is based on your consent, you have the right to withdraw your consent at any time by contacting us
using the details set out below. Additionally, you may withdraw your consent by finding the option in the Settings menu
of the mobile application. Please note that this will not affect the lawfulness of processing based on consent before
- To conduct scientific research;
- To help you with your enquiry regarding the research study. Depending on the circumstances, this may include
category personal data. Here, the processing of your information is carried out on the basis of your explicit
We may also use anonymised data, meaning data from which you cannot be identified, for the purposes of:
Anonymised data may also be used in published reports or journals and at conferences.
- Service evaluation;
- Education and research; or
- Fundraising and promotional purposes.
5. Who we share your personal data with
Your personal data will be collected and processed primarily by members of the Intelligent Social Systems Lab at the UCL
Department of Geography. Access to your personal information is limited to staff who have a legitimate need to see it
for the purpose of carrying out their job at UCL. We may have to share your personal data with third parties for the
purposes outlined in section 4.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law.
We do not allow our third party service providers to use your personal data for their own purposes – we only permit them
to process your personal data for specified purposes and in accordance with our instructions.
6. International transfers
We do not transfer your personal data outside the European Economic Area (EEA).
7. Information security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or
accessed in an unauthorised way, altered or disclosed. We have established procedures to deal with any suspected
personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do
8. Data retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including
for the purposes of satisfying any legal, accounting, or reporting requirements.
We will keep your personal data according to the Records Retention Schedule.
Under certain circumstances, you may have the following rights under data protection legislation in relation to your
Right to request access to your personal data;
- Right to request correction of your personal data;
- Right to request erasure of your personal data;
- Right to object to processing of your personal data;
- Right to request restriction of the processing your personal data;
- Right to request the transfer of your personal data; and
- Right to withdraw consent.
If you wish to exercise any of these rights, please contact the Data Protection Officer.
9. Your rights
For any queries about the study, you can contact Victor Darvariu by emailing firstname.lastname@example.org.
You can contact UCL by telephoning +44 (0)20 7679 2000 or by writing to: University College London, Gower Street, London
Please note that UCL has appointed a Data Protection Officer. If you have any questions about this Privacy Notice,
including any requests to exercise your legal rights, please contact our Data Protection Officer using the details set
Data Protection & Freedom of Information Officer
If you wish to complain about our use of personal data, please send an email with the details of your complaint to the
Data Protection Officer so that we can look into the issue and respond to you.
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) (the UK data protection
regulator). For further information on your rights and how to complain to the ICO, please refer to the ICO website.